Here are the two letters I would send. The first is to the solicitor, the second to the DCA.
You will need to fill in the dates. Make sure that the letters are headed "Formal Complaint".
LETTER ONE
FORMAL COMPLAINT
Dear Sirs,
I am in receipt of your letter dated xxth March 2013, the contents of which are noted. Since your letter clearly refers to the threat of litigation, I am treating it as a formal letter of claim, albeit an entirely defective one. I refer you to the Civil Procedure Rules Pre Action Protocol Practice Direction, in particular Annex A and Annex B. You will note your letter fails spectacularly to comply with either of the aforesaid Annexes.
Since you are a firm of solicitors, I cannot excuse such failures, and place you on notice that any litigation on the back of this letter will result in an immediate application to the Court requesting the matter stayed with costs against you and your client on the indemnity basis. I refer you to Para 4.6 of the Practice Direction which explains the consequences of non compliance with the Pre Action Protocol.
I refer you also to my letter of 5th February 2013, sent to your client Marlin Financial Services, the contents of which have been entirely ignored. You will note that in that letter, I made two proposals as to how this situation could be resolved. I proposed that I could either pay a lump sum of £500 in full and final settlement of the alleged debt, or that I could set payment at a level of £5 a month. As previously stated, I am able to raise the sum of £500, albeit not instantly, should you wish to conclude this matter swiftly. Alternatively, I am able to make payments of no more than £5 on a monthly basis.
I have therefore done everything within my power to try to bring this matter to a satisfactory conclusion, without the unnecessary involvement of the legal system. By refusing to acknowledge these proposals, you are not only in breach of the Pre Action Protocol, you are also abusing the legal system by using it is a threat tool instead of for its intended purpose, which is the resolution of disputes which cannot be settled any other way.
Accordingly, and in accordance with the CPR Pre Action Protocol Practice Direction, I look forward to your reply to these proposals. Note that any further obstructiveness and refusal to consider, or reply to, reasonable proposals to settle this matter without the need for litigation will result in a formal complaint being forwarded to the Solicitors Regulation Authority.
Yours Faithfully,
LETTER TWO
FORMAL COMPLAINT
Dear Sirs ,
I am in receipt of a letter sent to me on your behalf from Mortimer Clarke solicitors. This letter, dated xxth March 2013, is being treated as a formal letter of claim, albeit an entirely defective one. I refer you to the Civil Procedure Rules Pre Action Protocol Practice Direction, in particular Annex A and Annex B. You will note that this letter fails spectacularly to comply with either of the aforesaid Annexes.
Since Mortimer Clarke is a firm of solicitors, I cannot excuse such failures, and place you on notice that any litigation on the back of this letter will result in an immediate application to the Court requesting the matter stayed with costs against Mortimer Clarke and yourselves on the indemnity basis. I refer you to Para 4.6 of the Practice Direction which explains the consequences of non compliance with the Pre Action Protocol.
I refer you also to my previous letter of 5th February 2013, the contents of which have been entirely ignored. You will note that in that letter, I made two proposals as to how this situation could be resolved. I proposed that I could either pay a lump sum of £500 in full and final settlement of the alleged debt, or that I could set payment at a level of £5 a month. As previously stated, I am able to raise the sum of £500, albeit not instantly, should you wish to conclude this matter swiftly. Alternatively, I am able to make payments of no more than £5 on a monthly basis.
I have therefore done everything within my power to try to bring this matter to a satisfactory conclusion, without the unnecessary involvement of the legal system. By refusing to acknowledge these proposals, your legal representatives are not only in breach of the Pre Action Protocol, they are also abusing the legal system by using it is a threat tool instead of for its intended purpose, which is the resolution of disputes which cannot be settled any other way.
I now expect my proposals to be given due consideration, as is required by the Civil Procedure Rules, and the Office of Fair Trading Debt Collection Guidance. Your continued refusal to deal with this matter appropriately will result not only in the aforementioned application to the Court requesting the matter stayed, should this point in proceedings be reached, but also in this formal complaint being escalated to the Financial Ombudsman Service at the appropriate time.
Accordingly, I look forward to your response to these proposals.
Yours Faithfully,
SH
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